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Approving Requests

New Portal Users

This page describes the use of our new HPC portal, at present ONLY members of Public Research Organisations have access.
If you are NOT with a Public Research Organisation please continue using my.nesi.org, see Logging In for further instructions.

As an organisation owner, you approve what projects in your organisation ask for. A request waits until you act on it.

Find pending requests

The portal has no single list of approvals. Each type of request waits in its own place.

Request Raised by Email to you Where to act
New resource A project manager Yes. The subject names the order. Your organisation's Resources → Orders. See Approve an order.
Limit change A project manager Yes, as for a new resource. A limit change is an order. As for a new resource.
New project A researcher, through a link that needs approval Yes. Your organisation's Team → Group invitations. See Approve a project request.
End date change A project manager or member Sometimes a short notice. Do not rely on it. The resource's End date change requests tab. See Approve end dates.

Most portal emails do not repeat the request details. Log in to the portal to review them.

End date change requests have no organisation-wide list. Open your organisation's Resources and check the allocations with the nearest Termination date.

New projects

Researchers get a new project in one of three ways. See Requesting a new project for each.

  • They use your organisation's group invitation link, which you share. See Share the link.
  • They ask you, and you create the project. See Create a project.
  • They apply to a call for proposals, if your organisation runs one.

For a link:

What happens next depends on the link:

  • Approved automatically. The portal creates the project at once. You do not approve this step, and the portal does not email you.
  • Needs approval. The request waits for you. See Approve a project request.

Either way, the requester becomes the project manager. To see who has used a link:

  1. Open your organisation and click Team.
  2. Click the Group invitations tab.
  3. Expand the invitation to see its requests.

The new project has no allocation yet. Its project manager orders one from the REANNZ Marketplace, and that order comes to you. See Approve an order.

Approve an order

Orders cover new resources and limit changes. A project manager raises a limit change with Actions → Change limits on the resource.

  1. Open your organisation, then click Resources → Orders.
  2. Click the order to open it. You cannot approve from the ⋮ menu in the list.
  3. Check the project, the offering and the requested limits.
  4. Click Actions, then Approve or Decline, and confirm.

You can also approve from Actions on the resource page.

After you approve, REANNZ reviews the order and makes recommendations if need be. The change applies once that review is complete. Orders you place yourself skip your approval step.

Approve end dates

  1. Open the resource and click the End date change requests tab.
  2. Under Pending, find the request. Read the Requested end date, Current end date and Comment.
  3. Click the ⋮ menu on the row, then Approve or Reject.
  4. Confirm.

The new end date applies at once. It does not change the allocation's limits.

To check usage before you decide, use the Usage history chart on the resource page or Actions → Show usage.

To change an end date yourself, click Actions → Set termination date on the resource.

Further reading

For how projects raise these requests, see Extending a request.

The HPC Portal is built on Waldur. Its user guide covers resource end date changes in more depth. Some screens in that guide may differ from the REANNZ HPC Portal.